Jobs

The MIT Press welcomes applicants from diverse backgrounds. Candidates who have significant personal experience or engagement with low-income communities or communities that are underrepresented in scholarly publishing are strongly encouraged to apply.

Open Positions:

Acquisitions and Administrative Assistant

MIT Press, to assist one acquisitions editor with project management for the Press’s book program in computer science and provide administrative support to the department manager and editorial director. Will assist with distinct and critical phases of project development for approximately 20-25 book projects per year across a range of publication types and provide general support to the acquisitions department. Responsibilities include collaborating with other departments and acting as liaison with authors; working with authors to prepare manuscripts and artwork for production; reviewing final manuscripts to ensure that compliance with preparation guidelines; data entry; querying potential reviewers and making sure review process stays on schedule; soliciting endorsements for forthcoming books; sending contracts and tax documents to authors; assisting with document preparation; tracking and overseeing permissions clearance; researching and helping identify competing books; planning and scheduling in-person/remote meetings/events; gathering and formatting documents for distribution at meetings; organizing seasonal list planning meetings; creating/distributing reports; maintaining department wiki and documenting department procedures; representing the Press at conferences; and other duties as needed.

Job Requirements: high school diploma or its equivalent; three years’ administrative experience; excellent organizational and communication skills; proficiency with administrative software (MS Word, FileMaker, Excel, PowerPoint); ability to coordinate and prioritize multiple task demands and effectively manage time; discretion and judgment with confidential information/issues; attention to detail; self-motivation; and ability to work on teams.

PREFERRED: bachelor’s degree, publishing experience, and experience/engagement with diverse communities or communities that are underrepresented in STEM fields and willingness to apply that knowledge in the daily work of publishing. Job #20244-4 Some travel may be required (assuming safe conditions for doing so). This is a hybrid role with an expectation of a minimum of one to two days in the office.

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Bookseller

Position Overview: Perform complex customer service, sales, merchandising, and clerical duties in a fast-paced, self-motivated environment, juggle multiple priorities despite frequent interruptions. (90%) Assist in hosting events both in-store and off-site. (10%)

Principal Duties and Responsibilities (Essential Functions**):

Customer Service

  • Assist customers in finding and purchasing books
  • Proficiency with point-of-sale system Anthology
  • Assist campus and local visitors in locating resources at MIT and in the surrounding neighborhood
  • Answer questions and take orders via telephone, and respond to customer queries via email
  • Use available resources (printed and online) for help in answering customer service queries
  • Maintain professional, helpful, and positive attitude in all service situations
  • Take deliveries to various campus locations

Sales

  • Maintain proficiency with Anthology point-of-sale system and all sales functions
  • Process sales via Anthology cash register
  • Follow all Bookstore sales policies, including those regarding the handling of cash and secure credit card data
  • Develop knowledge of MIT Press publications and related subject areas
  • Represent the Bookstore at off-site retail events, and be comfortable doing so independently
  • Handle sales at off-site events

Receiving 

  • Lift and unpack incoming cartons of books, and check manifests of deliveries for accuracy
  • Able to lift up to 40 lbs.

Section Maintenance and Merchandising

  • Perform daily shelving and straightening of displays in the store
  • Maintain 3-5 subject areas independently, and assist with other major sections
  • Keep Bookstore display areas, sections, and overstock areas neat, alphabetical, and orderly in appearance 
  • Restock depleted books from overstock
  • Pull books from sections in preparation for returns
  • Change featured titles periodically (informed by bestseller and new arrival reports or as directed by the Bookstore Manager)
  • Cleaning
  • Learn all Bookstore sections and their respecting overstock areas
  • Develop knowledge of the MIT Press and related publications
  • Pull stock via sales reports in preparations for returns

Shipping

  • Pack orders and returns for shipping via USPS, FedEx, and UPS
  • Package and ship sales from online partner vendors
  • Follow all shipping policies and maintain proper order of shipping paperwork
  • Maintain basic standards for quality and appropriateness of packaging

Clerical

  • Prepare cash deposits and daily sales reports using Excel
  • Filing
  • Enter bibliographic data for forthcoming titles into inventory database
  • Make bank and Post Office deliveries or run other necessary errands

Other duties as required.

Apply Online


Director of Finance

Position Overview: The Director of Finance serves as a strategic partner to the MIT Press Director and Publisher and manages day-to-day MIT Press accounting, budgeting, and financial reporting. This role oversees the Finance & Accounting team.

Principal Duties and Responsibilities (Essential Functions**):

Financial Management:

  • Directs all aspects of financial reporting and analysis and/or the budget cycle for the MIT Press.

  • Assists the Director of the Press with both long-term strategic planning and with daily general management issues. 

  • Oversees the Finance & Accounting department. 

  • Represents the financial interests of the Press with distribution & sales partner, Penguin Random-House Publisher Services (PRHPS).        

  • Develops financial policies and strategies in support of key initiatives.

  • Leads development of financial analyses, studies, and modeling.

  • Oversees the development of routine and ad hoc decision support analysis.

  • Oversees the administrative budget proposal and forecasting analysis processes, including quarterly reporting, position budgeting, policy implementation and the end of year report.

  • Ensures that budget reports are consistent with accounting principles and with MIT’s published financial statements.

  • Evaluates budget vs. actual performance and recommends budget adjustments and other efficiency and effectiveness improvements.

  • Handle all real estate leases and capital equipment purchasing and leasing

  • Maintain all necessary internal control safeguards

  • Prepare Press annual operating and capital budgets, and oversee re-projections as appropriate

  • Work with budget center managers to plan and control departmental expenses 

  • Provide regular analysis of performance vs. plan and identify action steps to improve performance   

  • Track title subsidies and private gifts, and ensures that all subvention funds are allocated appropriately

  • Oversee the preparation of monthly, quarterly and annual financial statements and/or audits

  • Manage financial and operational matters for MITP’s London office

  • Prepare Association of University Presses (AUP) quarterly and annual reports

  • Some travel as needed.

Detailed Responsibilities 

Financial Control: Manage accurate and appropriate accounting systems and practices, oversee Press general ledger, financial reporting, cost accounting and royalty accounting functions. Work with Production department to ensure effective purchasing for all manufacturing, which includes fulfillment systems for book sales and journals subscriptions. Manage London office accounting and benefits. Responsible for all grant administration and reporting. Handle all real estate leases and capital equipment purchasing and leasing. 

Budget: Prepare Press annual operating and capital budgets. Oversee budget re-projections as appropriate. Work with budget center managers to plan and control departmental expenses. Provide regular analysis of performance vs. budget or plan and identify action steps to improve performance. Devise and implement new budget transparency practices to support managers in ongoing departmental budget management. 

Business Analysis and Planning: Create, implement, and regularly revise criteria for publishing decisions such as pricing formulas, profitability targets, and inventory guidelines. Analyze margins and profitability of business segments and individual titles as appropriate. Devise new financial business models for new ventures. Review selected major author contracts and all major agreements with licenses and vendors. Working with the Press Director, develop and revise long-term financial plans for the Press and work to implement such plans. 

General Press Management: Assists Director with management of major business partnerships for books, journals, and platforms, and the MIT Press Bookstore. 

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** To comply with regulations by the American with Disabilities Act (ADA), the principal duties in job descriptions must be essential to the job. To identify essential functions, focus on the purpose and the result of the duties rather than the manner in which they are performed. The following definition applies: a job function is essential if removal of that function would fundamentally change the job.

The MIT Press welcomes applicants from diverse backgrounds. Candidates who have significant personal experience or engagement with low-income communities or communities that are underrepresented in scholarly publishing are strongly encouraged to apply.
 

Please apply for these positions with a cover letter, on the MIT Careers Site using the job cart portal.

Internships at The MIT Press