The MIT Press welcomes applicants from diverse backgrounds. Candidates who have significant personal experience or engagement with low-income communities or communities that are underrepresented in scholarly publishing are strongly encouraged to apply.

Journal Editorial Assistant, Presence

Position Overview:
The Journal Editorial Assistant, Presence: Virtual and Augmented Reality will coordinate all aspects of the editorial operation and peer review process, and some pre-press arrangements, work independently among an international community of practitioners in a small but complex and evolving field of scientific and technological endeavor, and promote the policies of the journal's owner/publisher in work with editorial decision-makers, journal board members, anonymous peer reviewers, and authors.

Principal Duties and Responsibilities (Essential Functions**):


  • Receive and acknowledge manuscripts, check for conformity to journal submission guidelines and seek revision where needed.
  • Obtain assignment of associate editor from editors-in-chief.
  • Provide manuscripts and ancillary material (conference papers, videos, etc.) to associate editors.
  • Set deadlines for associate editors and reviewers and provide reminders.
  • Collect reviews, reformat and edit them for language issues as needed.
  • Obtain editor-in-chief decisions.
  • Distribute decisions along with reviews to authors.
  • Set deadlines and provide guidelines for submitting revised manuscripts.
  • Distribute acceptance documents to authors, including the publication agreement form and detailed personalized instructions for manuscript editing and formatting.
  • Work with authors to ensure accepted manuscripts meet the requirements of the journal styleguide. 


  • Assist in development and dissemination of journal editorial policies.
  • Provide editors-in-chief with periodic progress reports, performance statistics, and recommendations related to associate editors' workload, responsiveness, and task completion. 
  • Manage email correspondence with authors, prospective authors, reviewers, associate editors, guest editors, and other inquirers. 
  • Format and submit page-charge invoices to authors.
  • Perform periodic backup and archiving for editorial office digital files and email.
  • Interface with MIT Press promotions department to request updates to journal's webpage as needed.
  • Update complementary subscribers’ list annually with MIT Press circulation department.


  • Communicate regularly with MIT Press production coordinator concerning status and flow of expected final-version manuscripts.
  • Provide MIT Press production department with same-date notification of manuscript acceptance.
  • Transfer manuscript materials (LaTeX/.doc and a variety of digital imaging formats) to an MIT Press production coordinator via ftp.

Supervision Received: The Journal Editorial Assistant will report to the MIT Press Journals Production and Publishing Technology Manager, with a dotted line to the Editor-in-Chief for “PRESENCE: Virtual and Augmented Reality”. 

Supervision Exercised: None

Qualifications & Skills: 

EDUCATION: High school diploma or equivalent required. Bachelor’s degree in a related field preferred.

EXPERIENCE: Minimum 4 years of administrative and/or editorial experience required.


  • High-level verbal and written communication skills
  • One year experience with scholarly publishing submission/peer review platforms or journal editorial workflows in general. 
  • Competence with Microsoft Office programs
  • Deals with confidential information and/or issues using discretion and judgment 
  • Familiarity with LaTeX desirable
  • Background in virtual and augmented reality desirable

Apply Online


Library Partnerships and Sales Associate

Position Overview:
The Library Partnerships and Sales Associate position will work on academic library market engagement for MIT Press content, supporting the Library Partnerships and Sales Lead. The role will involve fostering relationships with library partners, collaborating to implement sales strategy using data informed approaches, and staying connected to trends in the market. The Library Partnerships and Sales Associate will be a creative and flexible thinker who is invested in understanding the role of scholarly publishing in a changing time for academic libraries. They will work across departments and in close coordination with customer service to address and solve library related challenges in content discovery, delivery, and access.

Principal Duties and Responsibilities (Essential Functions**):

  • Manages inside sales for library accounts with an eye to customer success, together with the Library Partnerships and Sales Lead. 
  • Works closely with international academic libraries, consortia, as well as corporate and public library accounts, to maintain and grow sales
  • Employs a variety of sales techniques including cold calls and email campaigns to obtain new Prepares and manages data and reports on sales and usage of MIT Press digital products
  • Manages quotes and proposals for select customers
  • Develops and follow ups on library sales leads
  • Handles queries from librarians with speed and care
  • Manages and tracks renewals for the MIT Press Direct ebooks platform
  • Works collaboratively with customer service to ensure positive relationship development with the library market
  • Collaborates with institutional marketing to develop campaigns to drive growth for all institutional facing products
  • Supports Library Partnerships and Sales Lead in conference and other presentations to the library market
  • Stays connected to developments and trends in the library market, in particular for digital products and new business models
  • Meets annual sales targets set in collaboration with the Library Partnerships and Sales lead 
  • Travels to select library conference and university campuses (when possible)
  • Other duties as needed or required

Supervision Received: Reports to the Library Partnership and Sales Lead.

Supervision Exercised: No supervision will be required in this role.

Qualifications & Skills: 

EDUCATION: High school diploma or equivalent required. Bachelor’s degree preferred.

EXPERIENCE:  Minimum 5 years of administrative and/or sales experience required. Minimum 3 years of experience in publishing, preferably in sales with the academic library market.


  • Ability to work independently
  • Strong ability to work cross-departmentally and understand the varying needs of differing teams
  • Data management and analysis skills
  • Solutions driven
  • Ability to focus on the detail while seeing its role in the bigger picture
  • Creative thinker

Apply Online


** To comply with regulations by the American with Disabilities Act (ADA), the principal duties in job descriptions must be essential to the job. To identify essential functions, focus on the purpose and the result of the duties rather than the manner in which they are performed. The following definition applies: a job function is essential if removal of that function would fundamentally change the job.

The MIT Press welcomes applicants from diverse backgrounds. Candidates who have significant personal experience or engagement with low-income communities or communities that are underrepresented in scholarly publishing are strongly encouraged to apply.

Please apply for these positions with a cover letter, on the MIT Careers Site using the job cart portal.

Internships at The MIT Press